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WSC Crew will ensure the safety and smooth running of all screenings, through the Duty Manager and with the use of University Security if necessary. The society updates its risk assessments annually, provides first aiders for large events (or can use University Security), has first aid kits on site, and checks fire escape routes and doors. All screenings are staffed, alcohol is not allowed inside the theatre and is confiscated if discovered. Customers are managed by a trained Duty Manager, and admission to the theatre is by ticket only to manage numbers. Where customers appear under the BBFC recommendation for films, they will be challenged for identification and not admitted if they are underage.

The prevention of crime and disorder:

WSC will staff screenings with volunteer student crew, including a trained Duty Manager. University Security is available 24 hours a day, 7 days a week in the event of any incidents. Low quantities of money will be kept on site to discourage theft. All films will be supervised by a member of crew in the auditorium to ensure films are not recorded by audience members in accordance with copyright law. In the event of disorder in the theatre, the film will be stopped and lights raised. No alcohol is permitted inside the theatre.

Public safety:

Checks of the theatre will be made by WSC crew before opening the doors to the public, including of all fire escape routes and doors. Rows and aisles will be checked before opening the doors, and continue to be checked while the audience are taking their seats to ensure no hazards develop. The theatre will be kept clean and tidy with no obstructions on the staircases. WSC conducts its own annual risk assessments which are on file with the Students Union and provides first aiders at large events, or can call on first aiders in University Security 24/7. The University already maintains fire detection and alarm systems in the theatre and surrounding building. Fire exits are clearly marked by illuminated signs, emergency battery powered lights are installed and the stairs have step edge lighting. Ticket sales will be capped at the official capacity of the theatre, dictated by the University.

The prevention of public nuisance:

No alcohol is permitted at screenings and sound from films is constrained to the theatre and entrance corridors. Customers arriving drunk will not be admitted and asked to leave, potentially with the assistance of University Security. Studies have been conducted with adjacent departments (such as the Department of Chemistry) to check that film screening will not interfere with academic research occurring nearby. Where queuing occurs for tickets or entry, queues will be managed by the Duty Manager and they are not to become an obstruction or inconvenient for other users of the building.

The protection of children from harm:

Where customers appear that they may be under the BBFC age recommendation for films, they will be challenged for identification and not admitted if they are underage. Children will not be permitted in the theatre for the advertisements or trailers if the current selection is inappropriate for their age, and a seat will be reserved for them and their guardian(s) by the Duty Manager until the inappropriate features have ended. Children attending screenings must be accompanied by a member of the University. Screenings occur on a university campus on which children should not be left unattended.

Mandatory Conditions:

Where this licence authorises the exhibition of films:

  1. the admission of children to the exhibition of any film will be restricted.
  2. Where the film classification body is specified in the licence, unless otherwise stated, admission of children must be restricted in accordance with any recommendation made by that body.
  3. Where:
    1. the film classification body is not specified in the licence,
    2. or

    3. the licensing authority has notified the holder of the licence that this subsection applies to the film in question,
    admission of children must be restricted in accordance with any recommendation made by that licensing authority.