Difference between revisions of "Banking Slip"
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KieranHall (talk | contribs) (Don't put £ u) |
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== Introduction == |
== Introduction == |
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| − | This page exists as a reference on how to complete the banking slips |
+ | This page exists as a reference on how to complete the banking slips. This page should be used in conjunction with [[Banking Bags]]. |
| − | == |
+ | == Procedure == |
| + | Once the film has started and the DM has returned to the office, the banking slip can be filled in. If the DM decides to watch the film, the banking slip and money counting can be conducted after the film, however, this is inadvisable if it is a late show. |
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| − | The following sections should be completed accordingly in the '''top half''' of the form: |
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| + | Navigate to the main EPOS page and click "Deactivate" on your show. You will then be taken to a page with various denominations of money and other boxes. Collate all the money from both floats and make sure that £100 is present in each of them, in £5 notes, £1 coins and 50p coins. If required, get the Spare Change box from the safe and get more of the required denomination, but make sure the Spare Change box stays at £200. Then with the remaining money, count up how many of each denomination there is and then start filling in the form. '''Remember''', do not type in the number of each denomination, but the total value of all of the notes or coins. For example, if you had four £10 notes, you would type in 40 rather than 4. Continue for all the denominations. Then, on the right hand side of the page, indicate if there were any SocsFed memberships or Film Soc memberships sold and type in the total value of these. The total amount of money should then be calculated and you can see whether you have a till difference or not. If you do have a till difference, please refer to the instructions in the office about having a till difference. |
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| − | * Date at the top right of the page. |
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| − | * Film Tile in the left hand column, including time of screening. |
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| − | * Session IDs. |
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| − | * Takings for Socs Fed, WSC Memberships, Tickets and Till Difference (These can be omitted if equal to zero). |
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| − | * "Total of cheques carried down" box - this should show our total takings for the screening. |
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| + | Then you can type in the IDs of the POS sessions, which are on the small receipts. If necessary, you can also add any notes in the Notes box. Once upon a time, it was frowned upon to use non-ASCII characters (e.g. £) as, alas, it broke everything. However, as of the release of EPOS 3.0.0 this is now but a distant memory and you may use with impunity whichever characters your heart desires. |
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| − | == Bottom Half of the form == |
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| + | Once this has been done, print it out in the office and then cut the sheet in half, along the dotted lines. The left side, the Banking Slip, goes inside a grey bag with the rest of the notes and coin bags. This grey bag then goes in the orange bag in the safe. The other side, the Treasurer's Tray Return, has the Show Report and the POS receipts stapled on the back, at the top, and in the centre, because this is how the current Treasurer likes it done. Any other way of doing the stapling will result in a fate involving the WSC fixing stick. |
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| − | The following sections should be completed accordingly in the '''bottom half''' of the form: |
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| + | Make sure that the DM and, if one is present, the TDM, sign the Treasurer's Tray Return, before placing it in the Treasurer's tray. |
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| − | * Date on the left hand side. |
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| − | * Your name and Student Cinema for "Paid in by". |
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| − | * "Fee" box should have a cross. |
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| − | * The number of cheques should be in the "Cheques" box (this is usually 0). |
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| − | * The amounts of each type of cash should be filled in the grid (no need to include zeros where nothing is being banked in a denomination). |
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| − | * Total cash banked in the "Total Cash" box. This should be equal to the sum of the grid above. |
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| − | * The total value of all cheques in the "Cheques, etc." box (this is usually not applicable and so left blank). |
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| − | * Total takings across cash and cheques should be included in the bottom section, next to the pound sign. |
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| − | |||
| − | == Example Forms == |
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[[Category:FoH]] |
[[Category:FoH]] |
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| − | |||
| − | If the total cash isn't sufficient for what we should have taken, then a negative till difference is introduced to level the takings with the four accounts to be used: |
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| − | |||
| − | [[Image:BankingSlip2.jpg|center|Image on center|600px|No cheques and negative till difference]] |
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| − | |||
| − | Occasionally we will receive cheques. If so, then these are included in the calculations and the number of cheques being submitted must be entered in the box near the bottom left. |
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| − | Note: In this example, there was a positive till difference, which again must be accounted for to make the top and bottom sections' totals equal one another. |
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| − | |||
| − | [[Image:BankingSlip1.jpg|center|Image on center|600px|Including cheques and positive till difference]] |
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Latest revision as of 15:03, 30 May 2017
Introduction
This page exists as a reference on how to complete the banking slips. This page should be used in conjunction with Banking Bags.
Procedure
Once the film has started and the DM has returned to the office, the banking slip can be filled in. If the DM decides to watch the film, the banking slip and money counting can be conducted after the film, however, this is inadvisable if it is a late show.
Navigate to the main EPOS page and click "Deactivate" on your show. You will then be taken to a page with various denominations of money and other boxes. Collate all the money from both floats and make sure that £100 is present in each of them, in £5 notes, £1 coins and 50p coins. If required, get the Spare Change box from the safe and get more of the required denomination, but make sure the Spare Change box stays at £200. Then with the remaining money, count up how many of each denomination there is and then start filling in the form. Remember, do not type in the number of each denomination, but the total value of all of the notes or coins. For example, if you had four £10 notes, you would type in 40 rather than 4. Continue for all the denominations. Then, on the right hand side of the page, indicate if there were any SocsFed memberships or Film Soc memberships sold and type in the total value of these. The total amount of money should then be calculated and you can see whether you have a till difference or not. If you do have a till difference, please refer to the instructions in the office about having a till difference.
Then you can type in the IDs of the POS sessions, which are on the small receipts. If necessary, you can also add any notes in the Notes box. Once upon a time, it was frowned upon to use non-ASCII characters (e.g. £) as, alas, it broke everything. However, as of the release of EPOS 3.0.0 this is now but a distant memory and you may use with impunity whichever characters your heart desires.
Once this has been done, print it out in the office and then cut the sheet in half, along the dotted lines. The left side, the Banking Slip, goes inside a grey bag with the rest of the notes and coin bags. This grey bag then goes in the orange bag in the safe. The other side, the Treasurer's Tray Return, has the Show Report and the POS receipts stapled on the back, at the top, and in the centre, because this is how the current Treasurer likes it done. Any other way of doing the stapling will result in a fate involving the WSC fixing stick.
Make sure that the DM and, if one is present, the TDM, sign the Treasurer's Tray Return, before placing it in the Treasurer's tray.
