External Relations Officer

The External Relations Officer was responsible for procuring sponsorship for the society, and for being the main point of call in dealing with societies and external companies who wished to work with WSC. The role was originated by Richard Kirk in 2017 – prior to that, sponsorship and external relation work had been primarily the role of the President(s) and Vice-President(s). The role was dissolved in 2019, and its responsibilities transferred to other Exec positions.

Constitutional responsibilities

• First port of call for other societies to contact WSC.
• Responsible for modifying and updating the sponsorship pack, and for adapting the pack to suit the requests or desires of a particular sponsor.
• Responsible for finding sponsorship and/or the details of potential sponsors.
• Works with the President(s) to keep contact with current sponsors and ensure a happy relationship between the society and the sponsor.
• Maintains a list of companies with whom we have sponsorship and the contacts within the companies, updating it as/when it is necessary.
• Responsible for communicating the needs of a company to the Exec.
• Ensures Exec activities relevant to the sponsorship and/or events are carried out.
• Coordinates with the Events and Socials Coordinator(s) to organise sponsored events.
• Presents a monthly roundup to the Exec discussing current sponsorship and any endeavour made to find new sponsorship.
• Determines necessary price changes to the sponsorship pack, and presents them to Exec.
• Holds a copy of the society’s contract with the President(s) and the Treasurer.
• Signs any contract pertaining to sponsorship along with the President(s).
• Deals with external advertising requests for the LCD screens, and liaises with the Marketing Officer(s) to implement them.

Creation and dissolution

The role was created by Richard Kirk during the 2016-17 exec in response to issues with the society being unable to procure sponsorship, and came into being on the following exec - Kirk was the first holder of the role. In a two-year review of the role in an exec meeting in January 2019, it was decided to dissolve the position. A Sponsorship Committee, chaired by the Vice President, was created to take over the task of finding sponsorship. The Vice President became responsible for contact with other societies, while the Marketing Officer(s) and Publicity Officer(s) became jointly responsible for producing the Sponsorship Pack.

Previous holders of the role

Name	Exec(s)	Notes
Todd Olive	2018-19
Irene Mercader	2017-18
Richard Kirk		Originated the role of External Relations Officer, resigned May 2017