Difference between revisions of "Publicity Officer"

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The Publicity Officer (currently Sophie Cooper) oversees the production of all WSC publicity material. The role was created at the society's inception.
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== Website ==
  
   
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==Current constitutional responsibilities ==
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Upload one graphic, one title and one ticket image per film. Go to the relevant film’s page on the website and click [Edit film]
  
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*Co-ordinates the functions of the Publicity Committee.
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*Ensures that all publicity materials are produced to a high quality and arrive prior to the start of term or event.
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*Organises the distribution of publicity, ensuring that Exec are aware of their responsibilities regarding distribution and that Crew are aware of Publicity Runs.
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*Moderates and maintains publicity related mailing lists.
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*Maintains the publicity archive.
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*Responsible for ensuring film and ticket images and reviews are uploaded to the website.
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*Monitors the free film allowance of members of the publicity committee.
   
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==Previous holders of the role==
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> scroll down to upload an appropriate Review Image for the relevant film that is a colour .jpg (best not to exceed 1200 pixels), then Submit.
  
   
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{| class="wikitable"
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> See [[Website_titles]] for details on website and ticket titles.
  
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|-
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! Name !! Exec(s) !! Notes
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|-
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|Eleanor Armstrong and Martha Gibbs
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|2024-25
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|Co-opted March 2024
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|-
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|Sophie Cooper
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|2023-24
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|
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|-
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|''Position vacant'' || 2022-23 ||
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|-
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| Sueda Oktay || 2021-22 ||
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|-
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| Sueda Oktay and Jordan Ilan || 2020-21 ||
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|-
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| Kieran Hall || rowspan="2"|2019-20 || Co-opted October 2019
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|-
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| Chris Greenland || Co-opted March 2019, graduated Summer 2019
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|-
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| Nicky Leathard and Anna Solecki || 2018-19 ||
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|-
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| Chris Greenland || 2017-18 ||
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|-
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| [[Richard Kirk]] || rowspan="2"|2016-17 || Elected June 2016
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|-
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| [[Reece Goodall]] || Co-opted February 2016
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|-
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| Emma Smith || 2015-16 ||
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|-
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| Jordan Flynn || 2014-15 || From June 2014
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|-
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| Alina Haddad || 2013-14 ||
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|-
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| Katherine Sroga || rowspan="2"|2012-13 || From October 2012
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|-
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| Clarissa Gillingham || Resigned September 2012
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|-
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| Louise Formby || rowspan="2"|2011-12 ||
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|-
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| Joseph Morgan || Resigned May 2011
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|-
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| Linas Trumpickas || 2010-11 ||
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|-
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| Owen Rye || 2009-10 ||
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|-
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| rowspan="2"|George Marshall|| 2008-09 ||
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|-
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| 2007-08 ||
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|-
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| Victoria Galloway || 2006-07 ||
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|-
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| Lucy Ayrton || 2005-06 || Resigned May 2005
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|-
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| rowspan="2"|[[Andrew Maddison]] || 2004-05 ||
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|-
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| 2003-04 ||
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|-
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| David Palmer || 2002-03 ||
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|-
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| Sophie Robinson || 2001-02 ||
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|-
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| Jon Corfe || 2000-01 ||
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|-
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| Kirsty Stokes || 1999-2000 ||
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|-
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| Simon Williams || 1998-1999 ||
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|-
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| [[Andrew Maddison]] and Gavin Porter || rowspan="2"|1997-1998 ||
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|-
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| Jonathon Handford || Resigned Summer 1997
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|-
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| Mark Chambers || 1996-1997 ||
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|-
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| Adrian Grimshaw || 1995-1996 ||
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|-
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| Catherine Lumbers || 1994-1995 || Resigned Summer 1994
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|-
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| Kavita Gupta || 1993-1994 ||
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|-
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| Nicola Mackenzie || 1992-1993 ||
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|-
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| David Groves || 1991-1992 ||
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|-
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| Stuart Clark || 1990-1991 ||
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|-
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| John Bagguley || 1989-1990 ||
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|-
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| Shi Ruh Lee || 1988-1989||
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|-
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| I. Stone and Shi Ruh Lee || 1987-1988 ||
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|-
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| M. Schreiber || 1986-1987 ||
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|-
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| S. Hall || 1985-1986 ||
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|-
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| D. Brothers || 1984-1985 ||
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|-
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| C. Rees || 1983-1984 ||
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|-
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| C. Bivens || 1982-1983 ||
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|-
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| ''No data'' || 1981-1982 ||
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|-
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| ''No data'' || 1980-1981 ||
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|-
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| ''No data'' || 1979-1980 ||
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|-
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| ''No data'' || 1978-1979 ||
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|-
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| ''No data'' || 1977-1978 ||
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|-
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| ''No data'' || 1976-1977 ||
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|-
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| ''No data'' || 1975-1976 ||
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|-
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| ''No data'' || 1974-1975 ||
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|}
   
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==Trivia==
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The AllNighter page (and other news editing)
  
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*[[Andrew Maddison]] is the only person to have held this role three times, with George Marshall, Shi Ruh Lee, Chris Greenland and Sueda Oktay all holding it twice.
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*The most Publicity Officers (former, current or future) on an exec has been three. It happened on the 1997-98, 2014-15, 2015-16, 2016-17, and 2017-18 execs.
   
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Go to the relevant AllNighter’s film page, and click [Edit Film]. The relevant text to edit is in the ‘Review’ area of the form. It is best to use the HTML from a previous AllNighter as a basis, and edit as appropriate. This will involve updating the event information, and pasting in the short versions of each film review along with a title and graphic for each film. To include titles and graphics, upload the desired files to the Gallery under Web Images, and then paste their URL into the <img src=””…> part of the HTML. The page also needs a general AllNighter logo at the top of the article, and an AllNighter title, selected image and ticket image as per any normal film. Contact the IT team to request that The AllNighter page under the Schedule tab matches the latest AllNighter article. The same HTML format is used in writing and editing of news articles on the website.
  
   
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[[Category:Exec]]
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== Distribution ==
  
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[[Category:History]]
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[[Category:Publicity]]
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Effective publicity requires that people are aware of the services on offer; the best way to do this is to bring it to them. Publicity runs must be organised at the start of each term to distribute the latest batch of publicity to halls and academic departments around campus. Without this, attendances are apt to suffer considerably. Publicity should always be distributed to Rootes, Jack Martin and Arthur Vick; Claycroft, Heronbank, Lakeside, Whitefields and Westwood are also prime targets but can be more time consuming; other halls are avoided due to complex entry systems that are more trouble than they are worth. Publicity runs should also be organised to promote special events such as the AllNighter and Outdoor Screening, usually just distributing posters and/or leaflets to hall kitchens and departmental noticeboards. The organisation of a publicity run should be undertaken by an Exec member – not necessarily the Publicity Officer; due to the unappealing nature of the task, responsibility should be shared around the Exec. The organiser should send an email to all crew (not just the publicity team) up to a week before the run itself, in order to give people fair warning but not so long that they will forget. Distribution also includes updating the FoH desks and refilling the ‘publicity table’ on the concourse. Distribution at the start of the academic year can also include putting publicity into Freshers Packs a couple of weeks before the start of term -this should be arranged among Exec.
  
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[[Category:Publicity Officer]]
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== Reviews ==
  
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Once the Films Officer has had a provisional go-ahead from our distributors (usually within a week after the Programming Meeting), they will alert the Publicity Officer which films we have confirmed so far. The Publicity Officer should forward this list to the Reviews Editor and ask them to email the publicity team asking who would like to write what reviews, with a deadline approximately two weeks before editing of the booklet is due to begin. Reviews are assigned on a first-come-first-served basis, and should be written according to the most recent version of the Reviews Guidelines. Once the reviews are submitted, the Reviews Editor will edit the reviews and post them on the website where people can provide proofing comments which the Reviews Editor and/or Publicity Officer should subsequently amend so that information is correct and ready to be pasted into the booklet.
  
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== Graphics ==
  
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Much the same as reviews, the green light for commencing graphics acquisition comes from the Films Officer. The Publicity Officer should then ask the Graphics Co-ordinator to email the publicity team, asking them to use the online Publicity Signup (under Schedule) to choose a maximum of one week’s films they would like to collect graphics for and set a deadline approximately one week before editing of the booklet is due to begin. Graphics must be of a decent visual quality, at 300dpi resolution, and saved in colour .jpg format; their filename should follow the convention ‘Film_name_01’. Five graphics per film is advised as this affords maximum choice to editors; however, a lower number is acceptable for older films with fewer images of decent quality. Collected graphics can either be sent to the Graphics Co-ordinator or saved directly onto the p-drive in the appropriate subfolder. Once graphics have been submitted, the Graphics Co-ordinator should then check the quality (including dpi) of each, crop any watermarks, and create an additional grayscaled version of each image as a .tiff file of the same filename in the same subfolder ready for editors to use in the booklet.
  
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== Titles ==
  
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Much the same as graphics and reviews, the green light for commencing graphics acquisition comes from the Films Officer. The Publicity Officer should then ask the Titles Co-ordinator to email the publicity team, asking them to use the online Publicity Signup (under Schedule) to choose a maximum of one week’s films they would like to collect titles for and set a deadline approximately one week before editing of the booklet is due to begin. If volunteers need training in Photoshop, this should be given either by the Titles Co-Ordinator or the Publicity Officer. Titles must be of a decent visual quality, at 300dpi resolution, and saved in grayscale .tiff format with a transparent background and no border beyond the title’s pixels; their filename should follow the convention ‘Film_name_title_01’. Collected titles can either be sent to the Titles Co-ordinator or saved directly onto the p-drive in the appropriate subfolder. Once titles have been submitted, the Titles Co-ordinator should then check the quality (including dpi) of each, replace or amend those of substandard quality, and also create stacked or horizontal versions where appropriate, ready for editors to use in the booklet.
  
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== Editing ==
  
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Editing can only begin once all the reviews, graphics and titles have been fully submitted. However, it is advisable that the Publicity Officer asks the Chief Editor to email the publicity team at least a week before the editing period is due to begin, asking them to use the online Publicity Signup (under Schedule) to choose a maximum of one week’s film pages they would like to edit, and to set a deadline at least one week before the Emmersons submission deadline. Also before the editing period begins, the Publicity Officer and/or Chief Editor should create a template Quark file for the new booklet and save it in the appropriate subfolder, as well as holding training sessions in Quark (and Photoshop) for those volunteers who request it. All volunteers should be provided with the most recent Editing Guidelines, and these should also be readily available on the Editors forums. Volunteers who wish to do their editing remotely should be provided with a copy of the remote desktop ZIP file and instructions on how to use it, and the Publicity Officer/Chief Editor should check that it is working alright for them. Once the editing period begins, the Publicity Officer and/or Chief Editor should moderate activity on the p-drive frequently, checking that editors are working evenly over the editing period and not everyone is leaving it until the last minute. They should also answer any queries/solve any problems that other editors may have during the course of editing. Once editing is complete, the Publicity Officer and Chief Editor should proof the booklet thoroughly, and make any corrections/alterations where necessary. Following this, high resolution PDF copies of the booklet (and A2 and A4) should be made available online to all crew for proofing scrutiny; a proofing comments deadline should be set at least a day before the Emmersons submission deadline so that the Publicity Officer and/or Chief Editor can make changes according to proofing comments.
  
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== Emmersons ==
  
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Once the ball is rolling with publicity production, an email should be sent to Emmersons Press (jamie@emmersonspress.co.uk) to arrange a submission date that allows them enough time (usually two weeks at least, depends on order size) before the required delivery date. They should also be made aware of the order size as early as possible, although this can be adjusted in the weeks leading up to submission. In accordance with WSC’s new environmental ‘policy’ established for Spring 2010, booklet pages and A2s should be printed on mixed sources (50% recycled) paper and A4s on 100% recycled paper; Emmersons should have a record of this, as well as the specific paper types that our publicity uses. The Publicity Officer or the Chief Editor should submit the designs to Emmersons on or before the submission deadline (a date should be confirmed with Emmersons) by taking the collected designs on a USB stick to their office in Kenilworth. The designs are collected together by a function in the Quark menu called ‘Collect for output’; resolutions should be set at maximum, and missing/modified images should be checked and fixed. Usually a week after submission (depending on Emmersons), the Publicity Officer or Chief Editor must visit Emmersons’ office again to check the final proofs that will be used for printing, carefully looking for common problems such as text runaround changes; the date of this should be arranged with Emmersons in advance. A delivery date should also be arranged in advance, with the delivery being made to the FilmSoc Dump on the ground floor of the Chemistry building on Library Road; the Publicity Officer and/or Chief Editor should be available to accept this delivery, and then prepare for distribution.
  

Latest revision as of 13:01, 17 March 2024

The Publicity Officer (currently Sophie Cooper) oversees the production of all WSC publicity material. The role was created at the society's inception.

Current constitutional responsibilities

  • Co-ordinates the functions of the Publicity Committee.
  • Ensures that all publicity materials are produced to a high quality and arrive prior to the start of term or event.
  • Organises the distribution of publicity, ensuring that Exec are aware of their responsibilities regarding distribution and that Crew are aware of Publicity Runs.
  • Moderates and maintains publicity related mailing lists.
  • Maintains the publicity archive.
  • Responsible for ensuring film and ticket images and reviews are uploaded to the website.
  • Monitors the free film allowance of members of the publicity committee.

Previous holders of the role

Name Exec(s) Notes
Eleanor Armstrong and Martha Gibbs 2024-25 Co-opted March 2024
Sophie Cooper 2023-24
Position vacant 2022-23
Sueda Oktay 2021-22
Sueda Oktay and Jordan Ilan 2020-21
Kieran Hall 2019-20 Co-opted October 2019
Chris Greenland Co-opted March 2019, graduated Summer 2019
Nicky Leathard and Anna Solecki 2018-19
Chris Greenland 2017-18
Richard Kirk 2016-17 Elected June 2016
Reece Goodall Co-opted February 2016
Emma Smith 2015-16
Jordan Flynn 2014-15 From June 2014
Alina Haddad 2013-14
Katherine Sroga 2012-13 From October 2012
Clarissa Gillingham Resigned September 2012
Louise Formby 2011-12
Joseph Morgan Resigned May 2011
Linas Trumpickas 2010-11
Owen Rye 2009-10
George Marshall 2008-09
2007-08
Victoria Galloway 2006-07
Lucy Ayrton 2005-06 Resigned May 2005
Andrew Maddison 2004-05
2003-04
David Palmer 2002-03
Sophie Robinson 2001-02
Jon Corfe 2000-01
Kirsty Stokes 1999-2000
Simon Williams 1998-1999
Andrew Maddison and Gavin Porter 1997-1998
Jonathon Handford Resigned Summer 1997
Mark Chambers 1996-1997
Adrian Grimshaw 1995-1996
Catherine Lumbers 1994-1995 Resigned Summer 1994
Kavita Gupta 1993-1994
Nicola Mackenzie 1992-1993
David Groves 1991-1992
Stuart Clark 1990-1991
John Bagguley 1989-1990
Shi Ruh Lee 1988-1989
I. Stone and Shi Ruh Lee 1987-1988
M. Schreiber 1986-1987
S. Hall 1985-1986
D. Brothers 1984-1985
C. Rees 1983-1984
C. Bivens 1982-1983
No data 1981-1982
No data 1980-1981
No data 1979-1980
No data 1978-1979
No data 1977-1978
No data 1976-1977
No data 1975-1976
No data 1974-1975

Trivia

  • Andrew Maddison is the only person to have held this role three times, with George Marshall, Shi Ruh Lee, Chris Greenland and Sueda Oktay all holding it twice.
  • The most Publicity Officers (former, current or future) on an exec has been three. It happened on the 1997-98, 2014-15, 2015-16, 2016-17, and 2017-18 execs.
Retrieved from "https://wiki.warwick.film/index.php?title=Publicity_Officer&oldid=5025"